CIDARE E-Forms
CIDARE E-Forms transforms any form into an electronic form so that you can accept submissions in paper form, pdf, or digitally and only have to manage files in a computer rather than mounds of paper and folders. 

CIDARE E-Forms

Digital forms have never been easier. Search the term "digital forms" and you'll get a long list of options that allow you to create your own forms. Wonderful if you have the time, the technical know how, and the desire to struggle to learn how to use a confusing technology. 

CIDARE E-Forms is different - most of the forms you'll need as an assessor are already built for you, any custom forms not in the library we'll build for you, and we manage the technology side completely so all you have to do is review submissions and make decisions. Why struggle with paper when it's so easy to become digital?

CIDARE E-Forms

We built CIDARE E-Forms with insight from our assessing partners. With CIDARE E-Forms:

  • Taxpayers can choose to fill out forms online or use email or use regular paper forms; 

  • Staff can review electronic submissions directly and log paper and emailed submissions;

  •  Assessors can review and manage all submissions digitally.

Key Benefits

No more paper - Whether someone submits a paper form or chooses to fill out the form on your website, all submissions become digital submissions, making each submission easy to store, organize, search, and review.
We manage the technology - We host the server, set up the form, and manage them. Focus on assessing while we take care of the technology.
Easy setup - Take the links we generate and put them into your website. Forms are instantly available.
Design services included - 3 customized forms a year are included as part of your subscription. Need more than 3? No problem.

Key Features

  • Hosted and maintained by CIDARE.
  • Accessible via mobile and desktop.
  • Can be configured to accept paper and pdf submissions in addition to normal digital submissions.
  • Manage the complete form workflow from within the system or choose a different workflow; the system can be configured to fit the workflow you need.
  • Automate responses using the in-built messaging system.
  • Search function makes it easy to find specific forms or responses.

Experience it!

Want to experience CIDARE E-Forms? Request a free demo!
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CIDARE Privacy Policy
Last Update: Jan 18, 2023

Introduction

At CIDARE the privacy of our visitors is extremely important. As you read our Privacy Policy, the term ‘CIDARE’ or ‘us’ or ‘we’ or ‘our’ refers to CIDARE, Inc., a Delaware corporation with offices at 400 Tradecenter Drive, Suite 5900, Woburn, MA 01801. The term ‘you’ refers to the user or viewer of our website. Our Privacy Policy outlines the types of personal information we receive and collect and how we use this information. This Privacy Policy applies to and governs any and all of our data collection and use of data. If we decide to use any personally identifiable information you have given us in a manner vastly different from that which we stated when we initially solicited the information, we will promptly notify you via email. Upon notice, you shall have the option to allow us to use your information in this separate manner. Please note that our Privacy Policy does not govern the collection and use of information by third parties, nor by individuals we do not employ or manage. If you visit a website we mention or link to, please be sure to review its privacy policy before providing the site with information. This way you understand fully how these websites gather, use, and share information collected about you.

Our Privacy Policy will inform you of the following:

  1. What personally identifiable information we collect from you through our website;
  2. Why we collect personally identifiable information and the legal basis for such collection;
  3. How we use collected information and with whom we share it;
  4. What choices you have regarding the use of your information; and
  5. The security procedures we have in place to protect the misuse of your information.

1. Information We Collect

When asked, it is your choice to disclose personally identifiable information to us. In some cases, if you elect not to provide such information, we will not be able to provide advanced services.

Cookies. We use cookies to store information about visitor preferences and to record user-specific information on visits and pages the user views as a way to customize their experience. If you wish to disable cookies you may do so through your web browser options. Instructions for doing so and for other cookie-related management on third party websites to which we may link can be found in the specific web browsers.

Website logs. We also use log files to collect information automatically. Information in log files include:

  • Internet Protocol addresses (IP)
  • Types of browser
  • Internet Service Provider (ISP)
  • Date and time stamp
  • Referring and exit pages
  • What you click on, where you click, and what pages you visit

In most cases this information is not linked to personally identifiable information. However, when we do link this information to personally identifiable information you’ve provided us, usually at your request, we do so in accordance with the security precautions outlined in the Security section of our Privacy Policy.

2. Why We Collect Information and For How Long Retain It

We collect your data for several reasons:

  • To better understand your needs and to provide you with services you have requested;
  • To fulfill our legitimate interest in improving our services and products;
  • To send you promotional emails containing information we think you may like when we have your consent to do so;
  • To contact you to fill out surveys or participate in other types of market research, when we have your consent to do so;
  • To customize our website according to your online behavior and personal preferences.

Your data will be stored for no longer than necessary. The length of time we retain your data is determined by the following criteria:

  • The length of time your personal information remains relevant;
  • The length of time it is reasonable to keep records to demonstrate that we have fulfilled our duties and obligations;
  • Any limitation periods within which claims might be made;
  • Any retention periods prescribed by law or recommended by regulators, professional bodies or associations;
  • The existence of your consent; and
  • Our legitimate interest in keeping such information as stated in this Privacy Policy.

3. Use of Information Collected

We do not, nor do we intend to, sell, rent, or lease your information to any third parties. We will collect personal information to assist our website’s operation and to deliver services you need and request. We may find it necessary to use personally identifiable information to keep you informed of other possible products and/or services that we may provide. We may contact you to help complete surveys and/or research questionnaires related to your opinion of current or future services or products we may offer. We may find it beneficial to all of our customers to share specific data with trusted partners in an effort to conduct statistical analysis, provide you with email and/or postal mail, deliver support, and/or arrange for deliveries to be made. Third parties we trust will be strictly prohibited from using your personal information, other than to deliver the services you requested, and as such they are required, in accordance with our Privacy Policy, to maintain the strictest of confidentiality of all your information

4. Disclosure of Information

We will not use or disclose your information except under the following circumstances:

  • As necessary to provide services; 
  • In other ways described in our Privacy Policy or to which you have consented; 
  • In the aggregate with other information in such a way that your identity cannot reasonably be determined; 
  • As required by law, or in response to a subpoena or search warrant; 
  • To outside auditors who have agreed to keep the information confidential; 
  • As necessary to enforce our Terms of Service; 
  • As necessary to maintain, safeguard, and preserve all rights and property of CIDARE.

5. Non-Marketing Purposes

We respect your privacy. We do maintain and reserve the right to contact you if needed for non-marketing purposes (such as bug alerts, security breaches, account issues, and/or changes to or in our products and services). In certain circumstances, we may use our website, newspapers, or other public means to post a notice.

6. Children under the age of 13

Our website is not directed to, nor do we knowingly collect personally identifiable information from, children under the age of thirteen (13). If we inadvertently collect such information, we shall immediately ensure such information is erased from our system’s database.

7. Unsubscribe or Opt-Out

As mentioned, all users or visitors to our website can discontinue receiving communication from us by way of email or newsletters. To discontinue or unsubscribe, please send us an email to [email protected] or click on the “Unsubscribe” link present in all marketing emails we send. If you wish to unsubscribe for opt-out from any third-party websites, you must go to the specific website to unsubscribe or opt-out. We will continue to adhere to our Privacy Policy with respect to any personal information previously collected.

8. Links to Other Websites

We do link to other websites. We do not claim nor accept responsibility for any privacy policies, practices, and/or procedures of other websites. Please be aware that when you leave our website, it is best that you read the privacy statements of the website to which you are directed. Our Privacy Policy applies only and solely to information collected by our website.

9. Notice to European Union Users

We are located in the United States. If you provide information to us, the information will be transferred out of the European Union (EU) and sent to the United States. (The adequacy decision on the EU-US Privacy became operational on August 1, 2016. This framework protects the fundamental rights of anyone in the EU whose personal data is transferred to the United States for commercial purposes. It allows the free transfer of data to companies that are certified in the US under the Privacy Shield.) By providing personal information to us, you are consenting to its storage and use as described in our Privacy Policy.

10. Security

We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. We encrypt and transmit securely all sensitive information you provide us. You can verify this by looking for the lock icon in the address bar of your web browser and by noting the use of “https” at the beginning of the address of our webpages. While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, responding to inquiries or customer service) have access to personally identifiable information. Our computers and servers that store personally identifiable information are kept in a secure environment. We do all of this to prevent any loss, misuse, unauthorized access, disclosure, or modification of your personal information under our control. We also use Secure Socket Layer (SSL) for authentication and private communications to maintain your trust and confidence in the internet and website use by providing simple and secure access for communicating personal information.

11. Acceptance of Terms

By using our website, you accept the terms and conditions outlined in our Privacy Policy. If you do not agree with our terms and conditions, please don’t use our website. In addition, your continued use of our website following the posting of any updates or changes to our Privacy Policy shall mean that you agree and accept such changes.

12. How to Contact Us

We are always happy to answer questions regarding our Privacy Policy. Please feel free to contact us at the following email or telephone number. Email: [email protected] | Telephone Number: 617-658-4864

We use cookies and other technologies to provide key services, like our chat service and to measure the effectiveness of our marketing campaigns and analyze website traffic. By clicking "Allow Cookies" or clicking the "X" in this banner, or by using our website, you consent to the use of cookies, unless you have disabled them.
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